Corporate Services Senior Manager

  • Sector: LMA Asia Finance
  • Contact: Tanu Booluck
  • Contact Email: tanu.booluck@lmarecruitment.asia
  • Client: LMA
  • Location: Singapore
  • Salary: S$7000.00 - S$10000.00 per month
  • Expiry Date: 13 November 2021
  • Job Ref: BBBH188732_1634197276


Our client is an established bank seeking for a Corporate Services Senior Manager to support the Head of Business Management.

Responsibilities:

  • Oversee Office Facilities, Health and Safety, Office Admin and Reception duties
  • Provide subject matter expertise in Corporate Services areas, help to gather feedback from internal stakeholders and escalate key issues to Management regularly
  • Oversee and manage Office Administrative and Reception teams
  • Oversee contracts and providers for services including renovation, refurbishments, cleaning, catering, office supplies, maintenance and machine leasing etc.
  • Liaising with multi-disciplinary teams of staff including cleaning, maintenance, grounds and security when required
  • Work closely with Building management to ensure that facilities meet government regulations and environmental, health and security standards
  • Manage Administrative budget and ensuring cost-effectiveness
  • Allocate office seating arrangement for onboarding and offboarding, internal transfers or general changes to team physical arrangements
  • Process corporate credit card matters, including new application, termination etc.
  • Process insurance claims and corporate subscription
  • Liaise with Building Management Office for all the necessary matters, such as building maintenance matters, power shutdown exercise, road closure, common area repair works
  • Coordinate company events held within office premises
  • Coordinate and report any Workplace Safety and Health incidents for both internal and external parties
  • Assist Project team with the planning, organization and management of the office move
  • Be the subject matter expert in administrative areas, help to gather feedback from internal stakeholders, and escalate key issues to Management regularly in relation to Office move
  • Coordinate and communicate across all levels of the organization with regards to office move when required
  • Project management skills - experience working on projects and managing deadlines, working across different stakeholders will be desired.
  • Managing the logistics of the physical moves in relation to Office move.



Business Continuity Support:

  • Coordinate inputs and feedback from various BCP reps across the organisation
  • Provide regular reporting on covid-19 status and control and ad hoc status reporting to authorities
  • Assist in implementation safe management measures, conduct inspections and checks, remedy non-compliance and keep records of inspections, checks and correction actions on COVID-19 measures
  • Publish and maintain BCP updates and highlights in the intranet



Invoice Processing for Admin:

  • Invoice Distribution and Payment Processing (Administration)
  • Verification of amount and confirmation of allocation
  • Invoice matching and delivery arrangement if required
  • Confirm proper authorization of payment
  • Handle vendor/internal/regional users' queries on Invoice and payment status



Requirements:

  • A Degree or Equivalent preferably in Finance/ Accounting
  • Minimum 6 years work experience preferably in administration, audit, banking and financial services
  • Experience in office move, setup for hybrid work or hot desking
  • Agile preferred
  • Demonstrate verbal, presentation and written communication skills.
  • Ability to contribute to a team of peers, as well as within own team
  • Meticulous to process invoice and maintain budget accurately and promptly
  • Should be analytical, detail oriented, and organized in managing responsibilities with varying deadlines.
  • Able to work autonomously and highly pro-active
  • Driven to identify and implement continuous improvement
  • Excellent analytical and problem-solving skills, with ability to think laterally and conceptually



Company Reg No.: 201131609D, Licence No.: 11C4684, EA Reg no: R1110919